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The constitution of the Bangladesh Engineers’ Association, Jeddah, Saudi Arabia, called in its abbreviated form as BEA, has been approved in the General Meeting of BEA held on Thursday, the I 8th June, 1998. The original manuscript (12 pages) bearing the initial signature of Dr. Solaimanul Mahdi (President of BEA for the Year 1997-98) on all the pages, shall be preserved for any future reference.
Engr. Dr. Solaimanul Mahdi (President) Engr. Shamsul Huq (Vice President) Engr. Abdul Momen Khan (General Secretary) CONTENTS Chapter-1: NAME, LOCATION AND AIMS 1.1 Name 1.2 Location 1.3 Aims and Objectives Chapter-2: MEMBERSHIP 2.1 Qualifications 2.2 Fees, Subscription and Donations 2.3 Cessation of Membership 2.4 Expulsion from Membership 2.5 Professional Conduct 2.6 Rights and Privileges Chapter-3: THE EXECUTIVE COMMITTEE 3.1 Elected Members 3.2 Ex-officio Members 3.3 Qualifications of Members of the Executive Committee 3.4 Term of Office Chapter-4: POWERS AND RESPONSIBILITIES 4.1 President 4.2 Vice President 4.3 General Secretary 4.4 Organising Secretary 4.5 Technical and Publication Secretary 4.6 Treasurer 4.7 Social Welfare and Cultural Secretary Chapter-5: ELECTION 5.1 Election Committee 5.2 List of Voters 5.3 Polls Schedule 5.4 Nomination Papers 5.5 Casting of Votes 5.6 Taking Over and Vacation of Offices of the Executive Committee Chapter-5: MEETINGS 6.1 Executive Committee Meetings 6.2 Sub Committees 6.3 General Meetings Chapter-7 AMMENDMENT OF THE CONSTITUTION Appendix-A CODE OF ETHICS
PREFACE This is an auspicious occassion for the Bangladesh Engineers' Association (BEA), Jeddah. It has framed and adopted a constitution. We thank; in all humility, the Supreme Being whose wishes are laws to which all other laws are subservient. Several years ago, a number of engineers in Jeddah conceived the idea of forming an association and started working to achieve that goal. As we celebrate the partial realization of that goal with the adoption of this constitution, let us give due recognition to all whose dedication and efforts have made the BEA a reality. In particular, we sadly recall the fond memory of Engr. Nur Ahmed Siddique, who until his death in a car accident, provided impetus and encouragement to our cause. Also, we acknowledge the role played by Engr.Dr. A.T.M Jamil, Engr. MA. Murtuza, Engr. Nasirul Haque, Engr. Anisul Haque, Engr. Dr. Delwar Hossain and others in nurturing and guiding the BEA to what it presently is. - A book of laws can only thrive if it is upheld by devoted adherents. On this momentus occasion, let us make a solemn pledge to conduct the affairs of the BEA according to the tenets of this constitution. Let is also dedicate ourselves to making the BEA into a flourishing organisatibn by offering whatever support is demanded of us. May the BEA survive the trials and tribulations of time. Date: June 18, 1998. (Engr. Dr. Solaimanul Mahdi) President
CHAPTER-1 NAME, LOCATION AND AIMS 1.1 NAME: The name of the association is “BANGLADESH ENGINEERS’ ASSOCIATION, JEDDAH” hereinafter called in its abbreviated form as BEA. 1.2 LOCATION: The association shall be located in Jeddah. However, its jurisdiction shall include Makkah, Taif, Rabeigh, Usfan and other areas adjacent to Jeddah. 1.3 AIMS AND OBJECTIVES: BEA aims tO organise the expatriate BangladeshiEngineers and Architects working in Jeddah and its adjacent areas with a view to create a congenial atmosphere for professional and social development with a still broader aim of making possible contribution towards the development of Bangladesh as a whole. Theobjectives of BEA are a. To promote and advance the science~ practice and business of engineering in all its branches. b. To promote efficiency and maintain high standards in engineering practices and profession. c. To make it mandatory for the members to abide by the professional code of ethics (as laid down by INSTITUTION OF ENGINEERS, BANGLADESH) in their professional co~duct. d. To help in the acquisition and interchange of technical knowledge amongst its members. - e. To promote professional injerests and social welfare: amongst its members.
CHAPTER-2 MEMBERSHIP 2.1 Qualifications Every candidate of Bangladeshi origin working in Jeddah or its ~~initifor becoming a member of BEA shall satisty the following qualifications: i Academic qualifications: He shall have one of the following minimum academic qualifications: a. He shall have completed a course of studies in Engineering or Architecture and have obtained a B.Sc. degree in Engineering or Architecture or its equivalent from a recognised university. b. He shall have passed the Section B Examination of the Institution of Engineers, Bangladesh or its equivalent conducted by similar bodies abroad. ii. Occupation: At the time of his application for membership, he shall be actually engaged in the design and/or construction or maintenance of engineering work or engaged as a teacher of engineering in a University, College or Institute recognised by BEA or engaged in Engineering research. 2.2 Fees, Subscriptions and Donations: i. Fees: The members of BEA shall pay an annual fee (the amount of which shall be decided/ revised in a general meeting of BEA) for covering the general expenses of BEA. ii. Subscriptions: The members shall pay subscriptions for participation in various activities as prganised by BEA. The amounts for such subscriptions shall be decided by the Executive Committee of BEA on the basis of the activities concerned as and when such activities are organised. iii. Donations: The members shall pay, on voluntary basis, donations to various welfare finds of BEA. Occasional donations may also be requested to be paid to help a fellow member (or the members of his/her family) in distress. 2 2.3 Cessation of Membership: a. A member whose annual membership fees remain unpaid for one year shall not be entitled to receive any notice or publication of BEA until he clears his dues. He shall also not be entitled to stand for election for any office of BEA until he has cleared his arrear dues. b. A member who has not paid his annual membership fees for a period of two consecutive years shall automatically cease to be a member of BEA. If he wishes to retain his membership, he shall have to pay all his arrear dues previous to the date of renewal of his membership. However, the Executive Committee of BEA, under very special circumstances, may exempt him from payment of the arrear dues at its discretion. 2.4 Expulsion from Membership: - The Executive Committee of BEA shall have the power to expel any member who has been guilty of any conduct prejudicial to the BEA, rendering him unfit to remain a member thereof~ provided that the meeting of the executive committee deciding the expulsion of any member shall pass a resolution to this effect by a majority of two thirds of those present. 2.5 Professional Conduct: All members are required to order their conduct so as to uphold the reputation of BEA and the dignity of profession of Engineers and shall observe the code of ethics (vide Appendix-A). 2.6 Rights and Privileges: A member of the BEA shall, subject to this constitution, enjoy all the rights and privileges as may be conferred by the BRA from time to time. 3 CHAPTER-3 THE EXECUTIVE COMMITTEE The management of the affairs of BEA shall be vested in the elected governing body called the Executive Committee of BEA which shall consist of: 3.1 Elected Members: i. The President ii. The Vice President iii. The General Secretary iv. The Organising Secretary v The Technical and Publication Secretary vi. The Treasurer vii. The Social Welfare and Cultural Secretary 3.2 Ex-officio Members: i. The Immediate Past President ii. The Immediate Past General Secretary. 3.3 Qualifications of members of the Executive Committee: i. President: He shall be one of the very senior members of BEA (preferably not less than 45 years of age) engaged in the profession of Engineering! Engineering Education! Engineering research and holding a prominent position of high responsibility. ii. Vice President: He shall be one of the senior members of BEA (preferably not less than 40 years of age) engaged in the profession of Engineering/Engineering Education/Engineering research and holding a position of high responsibility. iii. Genera’ Secretary: He shall be one of the members of BEA (preferably not less than 35 years of age) engaged in the profession of Engineering/Engineering Education/Engineering research and holding a position of responsibility. 4 iv. Organising Secretary/ Technical and Publication Secretary/ Treasurer/ Social Welfare and Cultural Secretary: He shall be one of the members of BEA (preferably not less than 30 years of age) engaged in the profession of Engineering/Engineering Education/Engineering research and holding a position of responsibility. 3.4 Term of Office: The office bearers of the Executive Committee of BEA shall be elected to hold office for one term of two years. 5 CI-IAPTER-4 POWERS AND RESPONSIBILITIES The powers and responsibilities of the different executive office bearers of BEA shall be as follows: 4.1 President: a. The Chairman shall have the general control over the affairs of the Association. b. He shall preside over all meetings of the Association and its Executive Committee, with authority of casting vote. c. He may, if he feels it to be necessary, delegate some of his powers to the Vice President. d. He shall have the powers to approve expenditures as delegated by the Association 4.2 Vice President: a. The Vice President shall assist the President in running the affairs of the association. - b. In absence of the President the Vice President shall preside over the meetings and carry out the other duties and responsibilities of the President c. He shall carry out any other specific responsibility if assigned by the President. 4.3 General Secretary: Under the guidance of the President: a. The General Secretary shall be responsible for managing the day to day affairs of the Association. b. He shall be responsible for organizing all Executive Committee Meetings, General Meetings, Extra-Ordinary General Meetings etc. of the Association. c. He shall have charge of all the correspondence, proceedipgs of the Executive Committee and General Meetings, documents and records of the Association. d. He shall circulate amongst members notices and other information.. 6 e. He shall prepare the Annual Report of the Association and place it before the Executive Committee well ahead of the Annual General Meeting. This report, on approval of the Executive Committee, shall be printed and circulated among the members one week before the Annual General Meeting. He shall present the Annual Report in the Annual General Meeting. 4.4 Organising Secretary: - a. He shall help the General Secretary in organising all the meetings of the Association. b. To make the organization strong in all respects, he shall find out ways and means of creating a congenial atmosphere to boost cooperation and interaction amongst the members of the Association. c. He shall maintain a comprehensive catalog of addresses of the employers of engineers in Saudi Arabia. This catalog will serve as a handy reference and help those members of the Association who are in need of jobs. (A short list of employers' with current vacancies for engineers shall also be maintained by him). d. He shall assist the Treasurer in collecting membership fees and other dues from the members of the Association. 4.5 Technical and Publication Secretary: a. He shall be responsible for organising Technical Seminars/ Symposia/ Workshops etc at suitable intervals of time. A special committee shall be formed by the Executive Committee to help him in this regard. b. He shall arrange for the publication of such journals, newsletters, periodicals, papers etc. as may be deemed necessary to advance professional knowledge, promote engineering science, technology and practices and help accelerate socioeconomic development. A Publication Committee shall be formed by the Executive Committee to assist him in matters of publication. 7 4.6 Treasurer: a. He shall be responsible for maintaining the records of all financial transactions of the Association. b. He shall maintain the records of the “Welfare Fund" or any other similar fund created for the benefit of the members of the Association. c. He shall prepare the annual budget for the Association and submit it for approval d. He shall prepare and present an Annual Financial Report of the association to the Executive Committee and subsequently to the Annual General Meeting of the Association for approval. [Mode of operation of funds included else where] 4.7 Social Welfare and Cultural Secretary: a. He shall be responsible for promoting social welfare of the members of the Association through both formal and informal means. b. He shall initiate and carry out approved social and cultural activities such as holding picnics, cultural functions etc. to promote better understanding and cooperation amongst the members of the Association at the social level. c. He shall organise informal get-togethers amongst the members. d. He shall take organised steps to help members of the Association in facing abnormal problems. 8 CHAPTER-5 ELECTION 5.1 Election Committee: An Election Committee shall be formed in a general meeting of BEA (latest by 15th May of the election year) from amongst the eligible voters consisting of the following members: i. Chairman, who shall be a senior member of BEA, and ii. Two Members. The chairman and the members of the Election Committee cannot be candidates for any of the posts of office bearers of the Executive Committee of BEA. In the event of the Chairman or any member of the Election Committee becoming a candidate for any of the offices of the Executive Committee of BEA, he shall cease to be a member of the EC. The Election Committee shall be responsible for conducting the election of the Office Bearers of the Executive Committee of BEA. 5.2 List of Voters: The General Secretary of BEA shall prepare a list of eligible voters comprising members of BEA who have cleared their dues and submit the same to the chairman of the Election Committee within two days of the formation of the Election Committee. 5.3 Polls Schedule: The Election Committee shall determine the poils schedule and announce the same by letters to the members ofBEA at least IS days prior to the date of the election. 5.4 Nomination Papers: The last date of receipt of nominations of candidates for the office bearers, in approved format, shall be not later than the 25th of May of the election year. The nomination papers shall bear the signature of the respective candidates as a proof of his consent. The proposer and the seconder of each candidate are also required to put their signatures on the nomination paper. 9 5.5 Casting of Votes: The casting of votes shall be done directly by the individual voters through secret ballots. The casting of votes, their counting and the announcement of results shall take place during the Annual General Meeting of the BEA which shall be held not later than the 10th of June of the election year. 5.6 Taking Over and Vacation of Offices of the Executive Committee: The incoming and outgoing Executive Office Bearers shall take over or relinquish offices respectively at the end of the Annual General Meeting in which the incoming Executive Office Bearers are declared elected. 10 CHAPTER-6 MEETINGS 6.1 Executive Committee Meetings: The Meetings of the Executive Committee of BEA shall be convened by the General Secretary with the consent of the President and conveyed to each member of the committee with the agenda not less than 7 days prior to the day of the meeting. However, an emergent meeting of the Executive Committee may be called with 2 (two) days' notice. The Executive Committee shall meet at least six times in a year. The quorum of a meeting shall be 6(six). An adjourned meeting for want of a quorum shall require no quorum. At any meeting of the Executive Committee each member of the committee shall have one vote, In case of a tie, the president shall have the deciding vote. 6.2 Sub Committees: The Executive Committee shall form Sub-Committees from amongst the members of BEA and delegate any of its powers to such committees as laid down in the Bye-Laws. The sub-committees so formed shall abide by the Bye-Laws that may be frames in the General meeting of BEA from time to time. 6.3 General Meetings: At least two general meetings of BEA shall be held every year. Out of these, one shall be considered as the Annual General Meeting. At the least twenty-one days notice specifying the place, the day and the hour of the General meeting to all members of BEA. The quorum for the general meetings shall be considered to be 50% of the total number of bonafide members of BEA. The agenda for the Annual General Meeting shall include at least the following: a. Presentation of Annual Report and its approval b. Presentation of Accounts and its approval. c. Presentation of the Annual Budget and its approval. The agenda of the Annual General Meeting in the election-year shall include an additional item as follows: d. Declaration of the newly elected Executive Committee and its installation. 11 CHAPTER-7 AMMENDMENT OF THE CONSTITUTION 7.1 The constitution of Bangladesh Engineers Association can be ammended only in an Annual General Meeting of BEA. 7.2 Ammendments can be proposed by not less than five bonafide members of BEA. 7.3 An ammendment can be carried out by ⅔ majority of the members present. 7.4 Ammendment of the constitution shall take effect immediately after it is passed. 12 APPENDIX-A CODE OF ETHICS A member of BEA shall conduct himself to the highest ethical and professional conduct and agree: 1. to uphold the dignity, standing and reputation of his profession; 2. to discharge his to his employer with complete fidelity; 3. to avoid injuring or attempting to injure, whether directly or indirectly, the professional reputation, employment, prospects, or business of others by false or malicious action; 4. to accept responsibility in ‘flaking engineering decisions consistent with the safety, health, and welfare of public, and to disclose promptly the factors that might endanger the public or the environment; 5. to avoid real and perceived conflicts of interest whenever possible, and disclose them to affected public when they do exist; 6. to be honest and realistic in stating claims or estimates based on available data; 7. to reject bribery in all forms; 8. to improve the understanding of technology, its appropriate application, and potential consequences; 9. to maintain and improve his technical competence and to undertake technological tasks for others only if qualified by training or experience, or after full disclosure of limitations; 10. to seek, accept, and offer honest criticism of technical work to acknowledge and correct errors, and to credit properly the contributions of others; 11. to treat fairly all persons regardless of such factors as race, religion, gender, disability, age or national origin; 12. to assist colleagues, and co-workers in their professional development and to support them in following the code of ethics.
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Constitution 
